Confidential data refers to information provided by students and staff. It also includes contracts, invoices, receipts, assessment papers, academic results, financial information and any other information deemed confidential by DITP.
DITP commits to protect confidentiality and security of any information provided to DITP. DITP manages information professionally and with utmost respect and care.
In the course of doing business, DITP collects information such as names, addresses, telephone numbers and e-mail addresses of students.
DITP shall not sell for profit or gain or furnish under any type of reciprocal information sharing arrangement, through electronic means or otherwise, confidential data to others.
The word ‘Confidential’ shall be printed in all relevant forms used by students and staff providing personal data or information to DITP.
DITP shall not reveal confidential data to any external organisation unless required by law.
Purpose for collecting information includes:
- Processing application, registration and enquiry
- Updating records in databases
- Planning educational courses
- Monitoring and improving the provision of educational courses
- Keeping stakeholders posted of new courses and latest events
- Helping to serve students better
- Purposes incidental to each or all of the above.
In the event DITP intends to use data provided for other purposes beyond the original intent of data collection, DITP shall seek written permission from students and/or staff before using the data.
Parties receiving information includes:
- Staff of DITP and/or our partner institutions
- IT service providers engaged by DITP and/or our partner institutions
- Local and foreign government agencies who require the information for administrative purposes
- Employer organisations and/or referees in circumstances when such disclosure is deemed necessary by DITP and/or partner institutions to further the application
- Any other education establishments, which student may apply to do a course
DITP has put in place following security procedures to ensure absolute adherence to confidentiality policy:
- Undertaking by staff to maintain confidentiality of information
- Access to sensitive information restricted to senior staff
- Information in ICT systems can only be amended or deleted by senior staff
- ICT systems password protected, virus protected, regularly maintained and data constantly backed up
- Staff and student personal files as well as assessment materials and results kept under lock and key